time management

Trading in Busyness for Effectiveness

This video is just a confirmation as to why Activation is required.

Bishop T.D. Jakes talks about using 80% of your time to do the things you were created to do and 20% on the things you don’t have to do.  Please watch this video and make a list of things that you are going to stop doing, start doing and what you will continue to do.

We must maximize our lives and it starts with editing your life to do more purpose driven activities and less of the busy bee stuff.

The Activate Intensive is a purpose driven 4 week online seminar to support you in getting on track and staying focused on the things God has called you to do. http://lucindacross.com/op/activateonline

 

Lucinda Cross

The Activator

 

“IN TIME” is a movie that changed my perception

I watched this cool movie over the weekend called “In Time.”

The movie starred Justin Timberlake and the beautiful Sylvia Weis. I am not a movie critic, but I learned some great lessons watching this movie.

The movie is based on Time. In the movie, Time is money, and Time is your life. You have to work for more Time. You eat using Time. Everything revolves around Time.

This movie had a profound influence on my way of looking at this incredibly important asset. After watching this movie, the way I use my time will be handled more responsibly and carefully. I don’t have time to waste. I don’t know how much time I have left. I will continue to make the most of my time. I will use my time enjoying life, changing lives and helping others make the most of their own time.

Time keeps going, and unlike in the movie, there is no way for me to gain time. I cannot go to a “Time Bank” and buy more … I just have to make the most of each day’s allotment.

Remember:

Don’t put off for tomorrow what you can do today.

Don’t waste time on people, places and things that don’t matter.

Use your time wisely.

Use today responsibly.

Make the most of your minutes.

Saturate every moment with love.

Cherish every day.

 

 

Wait Don’t Jump!: Time Management For Super Hero’s

Setting your priorities and sticking to them is a great step towards reducing your stress, but it won’t help much if you don’t have time to finish all the other menial tasks that are involved in running an at-home business. Items like billing, filing, ordering ink for your printer, and a million other little things that pile up over time still need to be done.

Let’s look at five methods to help you keep better track of where your time goes, and keep on top of your schedule:

Write everything down.

Famous productivity expert David Allen, author of Get It Done, recommend getting your to-dos out of your brain and onto paper. I can attest that this method works! When I’m feeling overwhelmed, I have found one of the greatest ways to de-stress is to sit down and write out everything I have to do that’s got my head spinning. Whether those are big projects, little five-minute tasks, or anything, it all goes down on paper as my brain is churning out the words. When I can actually see my thoughts on paper, I can start sorting and prioritizing.

Keep track of how long a task takes you.

It’s a common psychological trick we play on ourselves – we overestimate how long it takes to complete unpleasant tasks, and we underestimate how long we spend on pleasant items. Get real by writing down the actual time it takes you to do things like file papers, log receipts, and any other tedious task. Then you have a concrete estimate the next time you think, “Oh, that’s going to take all day!”

Minimize interruptions.

Turn off your email alert noise, put your phone ringer on mute, and clear your desktop before you jump into a task that requires concentration. Fewer interruptions and distractions allow you to get in that concentrating “sweet spot” where you’re humming along and working at a pleasant clip. That means you’ll get your work done faster and be less stressed. Constant interruptions ultimately result in needing to re-prioritize your day, over and over and over again. You can see how the stress you feel just keeps escalating without minimizing the interruptions each day.

Break down large projects.

Big projects – website overhauls, writing reports, planning marketing campaigns, creating a newsletter – can be overwhelming. When faced with a large project, break it up into tasks you can complete in one sitting, preferably in under 20 minutes. That way, instead of looking for a free afternoon to tackle the project all at once (which you’ll never get!), you just need to squeeze in 20 minutes here and there until the project is completed. I don’t know anyone who can’t find 20 minutes, but ask an entrepreneur to block out 8 hours for a project, and you’ll receive in turn a stunned glare.

Take advantage of “lost” time.

Our days are full of five minute breaks between activities. We call these “dead” time. You may be sitting in car-line at your child’s school, or in line at the pharmacy, or even waiting for a pot of water to boil. There you are, simply waiting for something to happen. Keep a notebook with a running list of tasks that can be completed in 5 minutes or less. Schedule an appointment, call a friend to set up a lunch date, clean out your voice mail, file your nails – anything that you know you need to do but don’t get around to doing.

Now when you have “dead” time, glance down at your notebook with the list of 5 minute tasks and start at the top.  Work your way down the list every time you find yourself with a few free minutes. You’ll be amazed at how much you accomplish when you’re ready to go!

The power of time management can have you thinking you can do it all now!  You are Superwoman!  You are Supermom!  But, before you go leaping those tall buildings, stop and take a deep breath.  There are still things beyond our control.  Yes, we can do a lot, but we can’t do it all.  Life sometimes gets in the way, even of the most on-task entrepreneur.  Let’s take a look now at how to recover from situations beyond our control.

Are You Ready To Eat Your Elephant?

Are hungry enough to go after what you want, tired enough of doing the same routine, pushed far enough in the corner to do something about the elephant on your plate?

Trust me it is not as bad as it seems.  The elephant on your table may reflect a business you want to start, a book you want to write, a relationship you want to turn into a marriage, a new position you have been contemplating, credit that you need restored, or a relationship that needs mending.

The elephant on your table can represent a lot of things that you have ignored and brushed off, just to watch it grow bigger and bigger.  The elephant is not going to go away.  It is going to be there when you wake up and when you go to sleep.  When you try to drink or smoke it away or when you try to cry and sleep it off.

If it’s your book, put together a writing schedule and stick to it.  Invest in a hotel for a few nights and just work on your manuscript. That’s what I will be doing next weekend.  If it’s mending a relationship, set some time aside to have that difficult conversation you have been avoiding.  The most important thing to do when you have an elephant on your plate is to address the elephant and pursue the elephant.  Some people have more than one elephant.  You know it’s there and you know it’s not going to go away, you may even know what you need to do.

Here are some tips to help you to start chipping the elephant head first.

Here’s a simple five-step process for you to try:

  1. Name your “elephants.”
  2. Select one and break it down into bite-size pieces.
  3. Write these steps down in the order in which they need to be completed.
  4. Assign start and completion dates for each item on your task list.
  5. Enter these dates into your calendar so you remember when it’s time to do them.

As you focus on one bite at a time, you’ll be amazed at how this easy this process can get. You can now be free and along your way with an important project or task you’ve been avoiding.

If you need help with coming up with an elephant eating plan, contact me at lucinda@lucindacross.com

 

Focus on the Vital Few: 80/20 Rule

STOP, stop what you are doing and get focused on completion. Stop working so hard and focus on a few tasks at a time.  Follow the 80/20 rule. Focusing on doing the 20% that will yield 80% of the results.  Less is more in this case.

The Pareto’s principle was developed by an Italian economist and most commonly known as the 80/20 Rule. Pareto observed that 80% of the wealth was owned by 20% of the population, the rule has applications in almost every area of life and business. This rule stems from the 1900’s and has helped many gurus and executives manage their businesses, their staff and their time more effectively.

This is how you can apply it
The value of the Pareto Principle is reminding us to stay focused on the “20% that matters”. That can be a task you complete, a project you are working on, a subject matter you are trying to master, (based on Pareto’s Principle) only 20% really matter.

Make decisions on allocating time, resources and effort, based on the 80/20 rule:

  • Daily Activity Sheet – Do an activity sheet for an entire day. Record every activity you do and how long it takes you to do it.  Figure out at the end of the day how much time is spent on entertainment, personal happiness, work, talking on the phone, or either your productivity. This will help you determine where you need to spend more time doing the 20% that moves your forward.
  • Completing Goals – Review your goals list and look at the resources required to accomplish each goal (time, money, people, energy, etc.). Some of the goals we have on our list are not valuable goals, they may just be more to do’s on your list. Scale back on the non-productive list.
  • Sales – 80 percent of your sales will come from 20 percent of your customers. When you look at who you have been spending time on, are these clients in your top 20%, the ones who are repeats, raving fans…these are the ones you want to focus on, the ones who think your product or services are amazing.
  • Marketing – 80 percent of your success in your online/offline marketing campaigns will come from only 20 percent of your advertising. Look at the past campaigns that you may have had, it can be a successful event, a referral to speaking engagements, the group of people who signed up for your newsletter, a new product buyer.  Whatever you did to get the attention you received, you must duplicate that 20% and repeat it again.  This can save you time and money.

Focus is a discipline.  I myself love new ideas, I love to be creative, I love gathering and dissecting new information, I love trying new things. As an entrepreneur, wife and mom that is not the most effective framework to operate from.  I had to narrow my focus and create a project map that keeps me focused only on the 20% of what I should be doing.

For the month of May my 20% will be focused on networking and list building. June, I will be focused on prospecting and funnel building.  Remind yourself of the critical 20% you need to focus on to reap 80% of the reward.

What project area are you working on?

What are you producing on a daily basis?

Comments are appreciative and they help me with my 80/20 rule for writing.